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This how-to document intended for ISDs will explain how to access Student Level Corrective Action Plans (SLCAPs) associated with state complaints. ISDs may support the district’s work by uploading documentation as well as verify correction of each individual case of noncompliance (Prong 1).

Access the SLCAP to Support the District’s Work

ISDs may support the district’s work by uploading documentation for the district when the SLCAP is at the In Progress or Modifications Required statuses (like a Catamaran Coordinator may).

  1. Log in to Catamaran.
  2. SLCAPs at the In Progress or Modifications Required statuses will not appear on the ISD’s Tasks Overview. Use the Search function to find the SLCAP in question.
  3. From the search results, select the applicable Student Level Corrective Action Plan.

Upload Supporting Documentation

On the Student Level Corrective Action Plan, ISDs may support the districts by uploading the supporting documentation and moving the SLCAP along in the process by submitting it.

  1. ISDs may enter the District Correction date if they are performing this support action
  2. Upload any supporting documentation by clicking the Browse
  3. Click Save & Submit to move the SLCAP from the district’s status to the ISD’s status for review.
Student Level Corrective Action Plan
Note: Uploading documents and submitting the SLCAP for the district may only occur when the SLCAP is still at a district work status. ISDs may not perform this support for districts when the SLCAP has been submitted to the ISD.

Access the SLCAP to Verify Correction

  1. Log into Catamaran
  2. SLCAPs ready to be verified will be on the ISD’s Tasks Overview at the status, Submitted to ISD or Resubmitted to ISD. Click on the SLCAP link in the Activity column.
  3. From the SLCAP Menu page, select Student Level Corrective Action Plan.

Verify Correction of Each Individual Case of Noncompliance Prong 1

  1. Review all citations issued and corrective actions required in the SLCAP.
Note: The SLCAP text from the state complaint Final Decision Report is available in the SLCAP. Click Show SLCAP Text from Final Decision Report to view this level of detail.
Show SLCAP Text from Final Decision Report
  1. Review any district comments
  2. Verify evidence of correction.
  3. If a citation is compliant:
  • Confirm that the district entered a date in the Tasks column next to their District Correction line.
  • Next to the ISD Review line, insert the date of review.
  • Upload the supporting documentation using the Browse button above the comment boxes to show evidence of correction of the student record. Multiple documents may be uploaded, if necessary.
  • Click the Save button at the top of the page.
  • Click the Closeout Submitted button at the top of the page.
Note: All areas of noncompliance must be corrected before submitting the SLCAP to MDE for verification.
Note: Beginning September 2019, SLCAPs from Complaint Investigations will include a due date for the ISD to review and submit the SLCAP to MDE. Catamaran will calculate 14 calendar days from the date the district submits or resubmits the SLCAP to the ISD and display that date on the SLCAP form as well as the ISD’s Tasks Overview.
Student Information Box showing ISD Review Due Date.

Returning SLCAPs to the District

  1. If a citation is noncompliant:
  • Record any notes about noncompliance or further directions to the district in the ISD SLCAP Comment box.
  • Click the SLCAP Returned button at the top of the page.
Note: When the district corrects the SLCAP, they will resubmit it to the ISD for verification of correction. At this point, the ISD should determine if the citation is now compliant. If so, update the ISD responses and submit. If noncompliance continues, contact the Office of Special Education.
Student Level Corrective Action Plan Page showing where the ISD inserts the review date and status change buttons.

Beginning with SLCAPs issued from the September 2019 Complaint Investigations

  1. If a citation is found non-compliant, the ISD will have the option to modify the district’s due date.
  • Select the SLCAP Returned button at the top of the page.
  • Review the on-screen message to determine if an extension is needed.
    • If the district will not need an extension to complete modifications, select OK to proceed with returning the Complaint SLCAP to the district for modifications.
    • If the district will need an extension to complete modifications, select Cancel and complete the SLCAP District Modifications Extension form on the Complaint SLCAP Menu.
  • If an extension is not needed, the Complaint SLCAP will be returned to the district for modifications.
  • If an extension is needed,
    • From the Complaint SLCAP Menu, access the SLCAP District Modifications Extension form.
Complaint SLCAP Menu
  • Provide the ISD’s rationale for the district modification due date,
  • Select the requested extension date using the date field provided, and
  • Then, select the Submit Modifications Extension Request button at the top of the page.
SLCAP District Modifications Extension form.
Note: Once the SLCAP District Modifications Extension form is completed, it will be submitted to the MDE for review and approval. The MDE Case Manager will determine if an extension to complete modifications is appropriate.

What If the Student Left and SLCAP Cannot Be Corrected?

The District should:

  • Indicate the date the student left the district in the Tasks column,
  • Write that the “Student is no longer enrolled in the district” in the District SLCAP Comments box
  • Upload documentation of the Student’s exit. For example: exit screenshot from student data system, record request from another school district, etc.
  • Click the Save & Resubmit

The ISD should:

  • Verify that the student is no longer at the district,
  • Insert the date of their review in the Tasks column,
  • Make a comment in the ISD SLCAP Comments box, if needed
  • Click the Closeout Request Submitted to MDE button

What Happens Next?

During the MDE review, the reviewers will verify that the SLCAP has been fully corrected and is ready for final review and closeout. If the MDE review determines that modifications are still required, the reviewers will click the Modifications Required button. This will return the SLCAP to the district for additional work. The MDE Case Manager will contact the ISD to discuss the item of noncompliance.

When the district corrects the SLCAP upon recommendation from the MDE review, they will resubmit it to the ISD for verification of correction. The ISD will continue to be involved in the review process until the MDE review considers the issues fully addressed and verifies and closes the SLCAP.