This how-to is intended for ISDs and will explain how to verify correction of corrective action plans (CAPs) for B-13 (Secondary Transition).

Note: Districts needing assistance to view, complete, or request CAP closeout should reference the training resource How to Complete a Corrective Action Plan (CAP) available on the Catamaran Technical Assistance Website.

Prepare to Complete the Verification Activity

When: Catamaran will notify ISDs when it is time to verify evidence of correction. Catamaran will send the ISD an email when the district has requested CAP closeout and changed the status to, “Verification and Closeout Request Submitted.” At that time, the verification activity will also appear on the ISD’s Tasks Overview.

Access the Verification Activity

  1. Log in to Catamaran.
  2. Access the B-13 CAPs in one of the two following ways:
  • On the Dashboard, scroll down to the ISD Monitor’s Tasks Overview section. Use the filters, as needed, to narrow tasks, and select the link in the Activity column to open the B-13 CAP.
Tasks Overview
  • From any page, select the Search link in the upper right-hand corner of the page. Using the search function, select Monitoring. Filter the search results by selecting CAPs. Next, search for the specific CAP.
CAPs that have been submitted to the ISD for verification will be at the status Verification & Closeout Request Submitted.

Verify CAP Activities

  1. From the CAP Menu, select the Request for Verification & Closeout link.
  2. Review the district’s evidence notes that were provided for each activity step from the B-13 CAP Activity page.
  3. Review any updated supporting evidence the district may have provided.
  4. Verify that all CAP activities have been completed.
  5. When any concerns are identified, insert comments in the ISD Comments box on the page. The ISD may choose to return the verification request to the district by selecting the Verification Request Returned button.
  6. If no concerns are identified, then proceed with the verification of student records.
B-13 CAP Verification and Closeout of Findings

Verify Student Records

Select and Add Students

  1. Select up to 8 students of transition-age whose records will be reviewed. These student records are not prepopulated in Catamaran.
  2. From the CAP Menu, select the CAP Verification link.
  3. To add a student record, select the Add link in the top, right-hand corner of the page.
  4. Enter the student’s information and choose Save. Repeat this until all 8 student records have been added.
  5. Verify that student demographic information was entered correctly.
Note: If the district is small (and there are not 8 student records to review), then pull as many records as are available.

To review each student record:

Note: To navigate between multiple student records, select the student’s name from the Student Records drop-down menu on the right, and then select Go.
  1. Enter the Review Date.
  2. Enter the Date of IEP.
  3. The only questions that will appear for review are those which were previously marked noncompliant during the data collection. When verifying each item, select Yes, No, or N/A where appropriate.
  4. Choose Save.
  5. To review another record, select another student name from the dropdown menu at the top of the page and choose Go.
Note: If a student record is noncompliant, work with the district to correct the problem in the student’s record and at the system level, and then verify correction again with another file review. Do not submit the verification activity until all records are compliant.

Submit the Verification Activity

  1. When all records are compliant and the activity is complete, choose Save or Save/Next to be taken to the next page on the menu.
  2. Next, complete the CAP Assurance Statement. After selecting I Agree, choose the Submit Verification button at the top of the page. The Submit Verification button will submit the B-13 CAP closeout request to MDE.
B-13 CAP Assurance Statement
Note: If the ISD cannot agree with the assurance statement, then the verification should not be submitted to MDE. Instead, the ISD may wish to contact MDE for further assistance.

Upload Supporting Documentation

Once MDE reviews the CAP Verification, MDE will return the CAP to the ISD with a request for supporting documentation associated with one or more student records. The details of the documentation request will appear on the CAP Cover Page, along with other questions MDE may have about the CAP Verification.
  1. When MDE returns the CAP to the ISD, the ISD will be notified via email and the CAP will reappear on the ISD’s Tasks Overview. The status will be, Closeout Request Returned to ISD. Review the CAP Cover Page for details of MDE’s request.
  2. Make any requested changes and upload any requested documentation on the appropriate student record page. The ISD may be required to review and verify student records again.
18. Make any requested changes and upload any requested documentation on the appropriate student record page. The ISD may be required to review and verify student records again.
  1. To re-submit the CAP to MDE, return to the CAP Assurance Statement page and select the Resubmit Verification button at the top of the page. The status will then be, Closeout Request Resubmitted to MDE. The MDE will perform a final review and close the CAP.
  2. MDE may return the CAP to the ISD again with additional questions, if necessary. If MDE confirms the district has demonstrated compliance, then MDE will close the CAP. The status will then be, Verified and Closed by MDE.