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This resource is intended for ISD Monitors and explains how to verify correction of Corrective Action Plans (CAPs) for B-13 (Secondary Transition).

Note: Districts needing assistance to view, complete, or request CAP closeout should reference the training resource How to Complete a Corrective Action Plan (CAP) available on the Catamaran Technical Assistance Website.

Prepare to Complete the Verification Activity

Catamaran will notify ISDs when it is time to verify evidence of correction. Catamaran will send the ISD an email when the district has requested CAP closeout and changed the status to Verification and Closeout Request Submitted. At that time, the verification activity will also appear on the ISD’s Tasks Overview.

Access the Verification Activity

  1. Log into Catamaran.
  2. Access the B-13 CAP in one of the two following ways:
  • On the Dashboard, scroll down to the ISD Monitor’s Tasks Overview. Use the filters, as needed, to narrow tasks, and select the CAP link in the Activity column to open the B-13 CAP.
B-13 CAP on the Tasks Overview.
  • From any page, select the Search link (A) in the upper right-hand corner of the page. Using the search function, select Monitoring (B). Filter the search results by selecting CAPs (C). Next, search for the specific CAP (D). Select the Search (E) button to display results.
How to search for the B-13 CAP activity through the Search function.

Note: CAPs that have been submitted to the ISD for verification will be at the status Verification & Closeout Request Submitted to ISD.

Verify CAP Activities

  1. From the B-13 CAP Menu, select the Request for Verification & Closeout link.
Request for Verification & Closeout link on the B-13 CAP Menu.
  1. Review the district’s evidence notes for each activity step from the B-13 CAP Activity page.
Evidence Notes box on the B-13 CAP Request Verification and Closeout of Findings page.
  1. Review any updated supporting evidence the district may have provided.
Uploaded Supporting Evidence on the B-13 CAP Request Verification and Closeout of Findings page.
  1. Verify that all CAP activities have been completed.
  • If no concerns are identified, proceed to the verification of student records by selecting the Save/Next button.
  • If concerns are identified, use the ISD Comments box at the bottom of the page to communicate with the district. Return the verification request to the district by selecting the Verification Request Returned button.
Evidence Notes, Uploaded Supporting Evidence, ISD Comments, and Save/Next, Verification Request Returned fields and buttons on the B-13 CAP Request Verification and Closeout of Findings page.

Verify Student Records

Select and Add Students

Before beginning the B-13 CAP Verification page in Catamaran, complete the following steps:

  • Gather up to 8 student records, if available, for students aged 16-26. The ISD must have selected these before they begin completing the CAP Verification page. These student records are not prepopulated in Catamaran.
  • Ensure that all students selected are currently in the district and data is available. There will not be an opportunity to delete student records after entry.
  • Ensure that documentation used to verify completion of district activities (e.g. training, procedures) is uploaded to the CAP Verification page.
  1. From the B-13 CAP Menu, select the CAP Verification link.
CAP Verification link on the B-13 CAP Menu.
  1. To add a student record, select the Add link in the top right-hand corner of the page.
Add link on the B-13 CAP Verification Activity page.
  1. Enter the student’s demographic information and upload documentation that demonstrates compliance using the Browse button, then choose Save. Repeat this until all 8 student records have been added.
Student Record section and Browse button on the B-13 CAP Verification Activity.
Note: If the district is small (and there are not 8 student records to review), then pull as many records as are available.
  1. Verify that student demographic information was entered correctly, and documentation has been uploaded for each student.

To review each student record:

A. Enter the Review Date.

B. Enter the Date of IEP.

C. Respond to the questions. Note, the only questions that will appear for review are those which were previously marked noncompliant during the data collection. When verifying each item, select Yes, No, or N/A where appropriate.

D. Choose Save.

Review Date, Date of IEP, Yes, No, N/A, and Save buttons and fields.
  1. To review another record, select another student name from the dropdown menu at the top right of the page and choose Go.
Drop-down selection and Go button emphasized on the B-13 CAP Verification Activity.
Note: If a student record is noncompliant, work with the district to correct the problem in the student’s record and at the system level. Then verify correction again with another file review, and upload documentation that demonstrates correction of the noncompliance. Do not submit the verification activity until all records are compliant.
  1. Periodically Save the page for each student record review to prevent work from being lost.
Save button on the B-13 CAP Verification Activity.

Submit the Verification Activity

  1. When all records are compliant and the activity is complete, choose Save or Save/Next to be taken to the B-13 CAP Assurance Statement.
Save and Save/Next buttons on the B-13 CAP Verification Activity.
  1. After reading the assurance statement, choose I Agree and select the Submit Verification button at the top of the page. This button will submit the B-13 CAP closeout request to MDE.
I Agree and Submit Verification buttons on the B-13 CAP Assurance Statement page.
Note: If the ISD cannot agree with the assurance statement, then the verification should not be submitted to MDE. Instead, the ISD may wish to contact MDE for further assistance.

Upload Supporting Documentation

Once MDE reviews the CAP Verification, MDE may return the CAP to the ISD with a request for additional supporting documentation associated with one or more student records. The details of the documentation request will appear on the CAP Cover Page, along with other questions MDE may have about the CAP Verification.

  1. When MDE returns the CAP to the ISD, the ISD will be notified via email. Select the CAP in the Activity column on the Tasks Overview with the status of Closeout Request Returned to ISD.
B-13 CAP link on the Tasks Overview.
  1. From the activity menu, select the CAP Cover Page.
CAP Cover Page link on the B-13 CAP Menu.
  1. Review comments from MDE at the bottom of the CAP Cover Page and enter clarification in the ISD Verification Clarification comment box. Choose Save to save the work.
MDE CAP Clarification/Approval Comments and ISD Verification Clarification boxes with Save button circled on the B-13 CAP Cover Page.
Note: Use the breadcrumbs link at the top of the page to return to the activity menu.
  1. From the activity menu, select the CAP Verification page.
CAP Verification link on the B-13 CAP Menu.
  1. On the B-13 CAP Verification Activity page, make any requested changes from MDE and upload requested documentation using the Browse button on the appropriate student record page. The ISD may be required to review and verify student records again.
Browse button on the B-13 CAP Verification Activity page.
  1. Once all modifications have been made, select the Resubmit Verification button to resubmit the CAP to MDE.
Resubmit Verification button on the B-13 CAP Verification Activity.
Note: ISDs can also resubmit the closeout request through the CAP Assurance Statement page.

Once the closeout request has been resubmitted to MDE, the status of the activity will change to Closeout Request Resubmitted to MDE. MDE will perform a final review and close the CAP.

MDE may return the CAP to the ISD again with additional questions, if necessary. If MDE confirms the district has demonstrated compliance, then MDE will close the CAP. The status will then be Verified and Closed by MDE.

Need Additional Assistance?

For assistance in understanding how to navigate Catamaran, please contact the Catamaran Help Desk at 877-474-9023 or help@catamaran.partners.