This resource is intended for ISD Monitors and explains how to verify correction of Corrective Action Plans (CAPs) for B-13 (Secondary Transition).
Prepare to Complete the Verification Activity
Catamaran will notify ISDs when it is time to verify evidence of correction. Catamaran will send the ISD an email when the district has requested CAP closeout and changed the status to Verification and Closeout Request Submitted. At that time, the verification activity will also appear on the ISD’s Tasks Overview.
Access the Verification Activity
- Log into Catamaran.
- Access the B-13 CAP in one of the two following ways:
- On the Dashboard, scroll down to the ISD Monitor’s Tasks Overview. Use the filters, as needed, to narrow tasks, and select the CAP link in the Activity column to open the B-13 CAP.

- From any page, select the Search link (A) in the upper right-hand corner of the page. Using the search function, select Monitoring (B). Filter the search results by selecting CAPs (C). Next, search for the specific CAP (D). Select the Search (E) button to display results.

Note: CAPs that have been submitted to the ISD for verification will be at the status Verification & Closeout Request Submitted to ISD.
Verify CAP Activities
- From the B-13 CAP Menu, select the Request for Verification & Closeout link.

- Review the district’s evidence notes for each activity step from the B-13 CAP Activity page.

- Review any updated supporting evidence the district may have provided.

- Verify that all CAP activities have been completed.
- If no concerns are identified, proceed to the verification of student records by selecting the Save/Next button.
- If concerns are identified, use the ISD Comments box at the bottom of the page to communicate with the district. Return the verification request to the district by selecting the Verification Request Returned button.

Verify Student Records
Select and Add Students
Before beginning the B-13 CAP Verification page in Catamaran, complete the following steps:
- Gather up to 8 student records, if available, for students aged 16-26. The ISD must have selected these before they begin completing the CAP Verification page. These student records are not prepopulated in Catamaran.
- Ensure that all students selected are currently in the district and data is available. There will not be an opportunity to delete student records after entry.
- Ensure that documentation used to verify completion of district activities (e.g. training, procedures) is uploaded to the CAP Verification page.
- From the B-13 CAP Menu, select the CAP Verification link.

- To add a student record, select the Add link in the top right-hand corner of the page.

- Enter the student’s demographic information and upload documentation that demonstrates compliance using the Browse button, then choose Save. Repeat this until all 8 student records have been added.

- Verify that student demographic information was entered correctly, and documentation has been uploaded for each student.
To review each student record:
A. Enter the Review Date.
B. Enter the Date of IEP.
C. Respond to the questions. Note, the only questions that will appear for review are those which were previously marked noncompliant during the data collection. When verifying each item, select Yes, No, or N/A where appropriate.
D. Choose Save.

- To review another record, select another student name from the dropdown menu at the top right of the page and choose Go.

- Periodically Save the page for each student record review to prevent work from being lost.

Submit the Verification Activity
- When all records are compliant and the activity is complete, choose Save or Save/Next to be taken to the B-13 CAP Assurance Statement.

- After reading the assurance statement, choose I Agree and select the Submit Verification button at the top of the page. This button will submit the B-13 CAP closeout request to MDE.

Upload Supporting Documentation
Once MDE reviews the CAP Verification, MDE may return the CAP to the ISD with a request for additional supporting documentation associated with one or more student records. The details of the documentation request will appear on the CAP Cover Page, along with other questions MDE may have about the CAP Verification.
- When MDE returns the CAP to the ISD, the ISD will be notified via email. Select the CAP in the Activity column on the Tasks Overview with the status of Closeout Request Returned to ISD.

- From the activity menu, select the CAP Cover Page.

- Review comments from MDE at the bottom of the CAP Cover Page and enter clarification in the ISD Verification Clarification comment box. Choose Save to save the work.

- From the activity menu, select the CAP Verification page.

- On the B-13 CAP Verification Activity page, make any requested changes from MDE and upload requested documentation using the Browse button on the appropriate student record page. The ISD may be required to review and verify student records again.

- Once all modifications have been made, select the Resubmit Verification button to resubmit the CAP to MDE.

Once the closeout request has been resubmitted to MDE, the status of the activity will change to Closeout Request Resubmitted to MDE. MDE will perform a final review and close the CAP.
MDE may return the CAP to the ISD again with additional questions, if necessary. If MDE confirms the district has demonstrated compliance, then MDE will close the CAP. The status will then be Verified and Closed by MDE.
Need Additional Assistance?
For assistance in understanding how to navigate Catamaran, please contact the Catamaran Help Desk at 877-474-9023 or help@catamaran.partners.