This training resource is intended for ISDs and will explain how to verify correction of Monitoring Review Corrective Action Plans (CAPs). A CAP is the result of a state monitoring process in which noncompliance has been identified at a district. ISDs are required to verify that districts have corrected noncompliance identified in the CAP.

Prepare to Complete the Verification Activity

Catamaran will notify ISDs when it is time to verify evidence of correction. The system will email you when the district has requested CAP closeout and changed the status to Verification and Closeout Request Submitted. At that time, the verification activity will also appear on the ISD task list.

Access the CAP

  1. Log in to Catamaran
  2. On your Tasks Overview, you will see any CAPs that have been submitted to you for verification. CAPs ready to be verified will be at the status Verification & Closeout Request Submitted to ISD.
  3. Click on the CAP link in the Activity column.
Using the Tasks Overview panel, click on the CAP link in the Activity column

Complete the Verification Appendix

The Verification Appendix is used to document your review of student records to determine if the noncompliant practice has been corrected.

  1. From the CAP Menu page, select the Verification Appendix
  2. Enter the date of the verification visit.
  3. Review new student records to confirm the district has correctly implemented all areas of noncompliance. Enter the student information per reviewed student records in Appendix 1.
Navigation Note: To add a row, click on the red plus sign
  1. If no student records are available, conduct staff interviews to ensure an understanding of compliant practice. Enter the staff member information per staff interviews in Appendix 2.
  2. If there is any unrelated noncompliance (such as a reviewed student record that was found to be noncompliant during the verification process), enter the student information required in Appendix 3.
  3. After completing the necessary appendices, click
Note: ISDs should contact the MDE monitoring unit if (1) any unrelated noncompliance is discovered during the verification process and (2) such noncompliance will remain uncorrected even after the ISD has completed the verification.
4. From the CAP Menu page, select the Verification Appendix link. 5. Enter the date of the verification visit. 6. Review new student records to confirm the district has correctly implemented all areas of noncompliance. Enter the student information per reviewed student records in Appendix 1.

Upload Revised Procedures if Applicable

If revising procedures were a part of the district’s CAP, the ISD must review and upload the newly revised procedures during the verification of correction. MDE will evaluate these uploaded procedures in their final review process.

If the Procedures Have Been Correctly Revised

Upload the newly revised procedures to the TA Notes page using the Browse button.

Upload the newly revised procedures to the TA Notes page using the Browse button.

If the Procedures Have Not Been Correctly Revised

Work with the district to achieve compliance, then upload the correct procedures to the TA Notes page.

Coming Soon If the district is located too far away to visit for a verification of correction meeting, the district may also upload these revised procedures to their Progress Report page. Districts may upload these documents up until the time they submit their CAP to the ISD for verification.

Complete the Verification Worksheet

The Verification Worksheet is used to summarize the findings from your review of student records.

  1. From the CAP Menu page, select the CAP Verification Worksheet
  2. If you have verified that all noncompliance has been corrected, select “Closeout of Findings of Noncompliance.” Otherwise, select “Non-closeout of Findings of noncompliance”. If you are unsure of which to select, contact the MDE Monitoring Unit.
  3. Enter the date on which you are completing the report.
  4. Enter your name on the Responsible Party at ISD
10. From the CAP Menu page, select the CAP Verification Worksheet link. 11. If you have verified that all noncompliance has been corrected, select “Closeout of Findings of Noncompliance.” Otherwise, select “Non-closeout of Findings of noncompliance”. If you are unsure of which to select, contact the MDE Monitoring Unit. 12. Enter the date on which you are completing the report. 13. Enter your name on the Responsible Party at ISD line.
  1. Document the correction of noncompliance for each finding listed in the text box provided.
  2. Select the appropriate paragraph to be displayed (corrected or uncorrected).
  3. Click Submit Verification to submit the closeout request to MDE for review.

Upload Supporting Documentation

Note: Once the MDE reviews your CAP Verification, they will return it to the ISD with a request for supporting documentation associated with one or more student records. The details of the documentation request will appear on the Cover Page, along with other questions MDE may have about the CAP Verification.
  1. When the MDE returns the CAP to the ISD, the ISD will be notified via email and the task will reappear on their Tasks Overview. The status will be, Closeout Request Returned to ISD. Visit the Cover Page for details of the MDE’s request.
  2. Make any requested changes and upload any requested documentation on the Verification Appendix. The ISD may be required to review and verify student records again.
17. When the MDE returns the CAP to the ISD, the ISD will be notified via email and the task will reappear on their Tasks Overview. The status will be, Closeout Request Returned to ISD. Visit the Cover Page for details of the MDE’s request. 18. Make any requested changes and upload any requested documentation on the Verification Appendix. The ISD may be required to review and verify student records again.
  1. Re-submit the CAP to MDE from the Verification Worksheet page. The status will then be, Closeout Request Resubmitted to MDE. The MDE will perform a final review and close the CAP.
  2. The MDE may return the CAP to the ISD again with additional questions, if necessary. If the MDE is satisfied with the CAP Verification, they will close the CAP. The status will then be, Verified and Closed by MDE.
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