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This training resource is intended for ISD Monitors and will explain how to verify correction of Monitoring Corrective Action Plans (CAPs). A CAP is the result of a state monitoring process in which noncompliance has been identified at a district. ISDs are required to verify that districts have corrected noncompliance identified in the CAP.

Catamaran will notify ISDs when the district has requested CAP closeout. At this time, the ISD will verify evidence of correction of the CAP.

Access the CAP

  1. Log into Catamaran.
  2. Access the Monitoring CAP in one of the two following ways:
    • On the Dashboard, scroll down to the Tasks Overview Use the filters, as needed, to narrow tasks, and select the link in the Activity column to open the CAP.
B-4AB CAP activity link circled on the Tasks Overview.
    • On the Dashboard, select the Search link in the upper right-hand corner of the page. Using the search function, select Monitoring. Filter the search results by selecting CAPs. Next, search for the specific CAP.
Note: CAPs ready to be verified will be at the Verification & Closeout Request Submitted to ISD status.

Review the Request for Verification and Closeout

  1.  From the CAP Menu, select the Request for Verification & Closeout link.
Request for Verification & Closeout link on the B-4B CAP Menu.
  1. Review the district’s evidence notes that were provided for each activity step from the CAP Finding page(s) and any uploaded supporting evidence the district may have provided.
Evidence Notes and Uploaded Supporting Evidence sections emphasized on the CAP Request Verification and Closeout of Findings page.
  1. After reviewing district evidence notes and any uploaded supporting evidence, determine if the closeout request needs to be returned to the district.
  • If no concerns are identified, select Save/Next to proceed to the Verification Appendix.
  • If concerns are identified, at any time during the verification process, use the ISD Comments box to outline the ISD’s concerns and select the Verification Request Returned button to return the CAP to the district.
ISD Comments and Save/Next and Verification Request Returned buttons emphasized.

Complete the Verification Appendix

The Verification Appendix is used to document the ISD’s review of student records to determine if the noncompliant practice has been corrected.

  1. From the CAP Menu page, select the Verification Appendix link.
Verification Appendix link on the CAP Menu.
  1. On the CAP Verification Appendix page,
  • Enter the date of the verification visit.
  • Review new student records to confirm the district has correctly implemented all areas of noncompliance. Enter the student information from the student records reviewed in Appendix 1.
Select up to 8 student records, if available, for the verification activity. If there are less than 8 student records to review, enter the reason on the CAP Cover Page in the ISD Verification Clarification box. Records should reflect activities which have taken place following the CAP activities.
  1. Use the Browse button located below Appendix 1 to upload the documentation used to verify compliance for each student.
Note: If additional documentation is needed, contact the district to upload the documentation and return the CAP to the district using the Verification Request Returned button on the CAP Request Verification and Closeout of Findings page.
SRR, Date of Verification, Save., and Save/Next fields and buttons on the CAP Verification Appendix.
  1. If noncompliance was identified during the verification, then return the CAP to the district (see step 5).
  • Identify the cause of the ongoing noncompliance and provide additional or targeted training to the relevant personnel.
  • Once the noncompliance has been corrected, the district will resubmit the CAP to the ISD for verification.
  • At that time, the ISD will verify compliance and then enter the verification date in the Date Verified field in Appendix 1.
Navigation Note: To add additional rows, choose the red plus sign to the left of the row or Save the page.
Add row button and Date Verified field on the CAP Verification Appendix.
  1. If no student records are available, conduct staff interviews to ensure an understanding of compliant practice. Enter the staff member information from staff interviews in Appendix 2.
  2. After completing the necessary appendices, choose Save or Save/Next to proceed to the next page.
Appendix 2 emphasized, as well as the Save and Save/Next buttons on CAP Verification Appendix.

Complete the Verification Worksheet

The Verification Worksheet is used to summarize the findings from the review of student records.

  1. From the CAP Menu page, select the CAP Verification Worksheet link.
CAP Verification Worksheet link on the CAP Menu.
  1. Enter the date the report is being completed in the Date of Report field.
  2. Enter the name of the ISD’s representative in the Responsible Party at ISD field.
Date of Report and Responsible Party at ISD fields on the CAP Verification Worksheet.
  1. Next, for each finding in the space(s) provided, enter documentation that demonstrates correction of noncompliance.
  2. Once the form is complete, choose Save to save the work or Save/Next to continue to the next page.
Date of Report and Responsible Party at ISD fields on the CAP Verification Worksheet.
  1. On the CAP Assurance Statement page, read the assurance statement and select I Agree, then choose the Submit Verification button at the top of the page to submit the closeout request to MDE.
I agree and Submit Verification buttons on the CAP Assurance Statement page.

Note: If the ISD cannot agree with the assurance statement, then the verification should not be submitted to MDE. Instead, the ISD may wish to contact MDE for further assistance.

Upload Supporting Documentation

Once MDE reviews the CAP Verification, MDE may return it to the ISD with a request for additional supporting documentation associated with one or more student records. The details of the documentation request will appear on the CAP Cover Page, along with other questions MDE may have about the CAP Verification.

When MDE returns the CAP to the ISD, the ISD will be notified via email and the CAP will reappear on the ISD’s Tasks Overview. The status will be Closeout Request Returned to ISD.

  1. From the activity menu, select the CAP Cover Page and review the details of MDE’s request.
CAP Cover Page on the CAP Menu.
  1. Upload requested documentation on the CAP Verification Appendix page using the Browse button and select Save/Next to proceed with the activity.
Note: The ISD may be required to review and verify student records again.
Browse and Save, Save/Next buttons on the CAP Verification Appendix page.
  1. On the CAP Verification Worksheet, select Resubmit Verification to resubmit the CAP to MDE. The status will then be Closeout Request Resubmitted to MDE.
Resubmit Verification button on the CAP Verification Worksheet.

MDE will perform a final review and close the CAP.

MDE may return the CAP to the ISD again with additional questions, if necessary. If MDE confirms the district has demonstrated compliance, then MDE will close the CAP. The status will be Verified and Closed by MDE.

Need Additional Assistance?

For assistance in understanding how to navigate Catamaran, please contact the Catamaran Help Desk at 877-474-9023 or help@catamaran.partners.